As a nursery it is necessary for us to collect personal information about you and your child. For the majority of data we collect, the lawful basis for doing so falls under the category of ‘legal obligation’ such as names, date of birth and addresses as we have a legal requirement to obtain this data.
Some data we collect, for example, photographs of your child, requires you to give consent for us to do so. Where this is the case, you will be required to sign a consent form to ‘opt in’ and have the right to withdraw your consent at any time.
You may also be required to provide data as part of your contract with the setting or local authority, for example, in order for us to claim government funding for your child.
We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.
In order for us to collect data from you, you will be required to complete paper forms. The types of data we collect from you include:
- Full name (for you and your child)
- Your child’s date of birth
- Home address
- Religion and nationality
- Work address
- Telephone number(s)
- Photographs of your child (with consent)
- Names, contact numbers and addresses of your emergency contacts
- Your email address
- Your child’s medical conditions
- Any court order information relating to yourself or your child
Whilst your child attends with us, we may also collect the following information:
- Ongoing progress and development records
- Accident records
- Medical records
- Attendance records
- Safeguarding/child protection logs
- Your date of birth and national insurance number (for funding purposes)
- Birth certificate or passport number including date of issue (for funding purposes)
Sharing information with others
Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We will inform you before sharing any of yours or your child’s information outside of our group. In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared e.g. on a funding form. In addition we will share data with our partner School (Park School (Bournemouth) Ltd, for the purposes of administering pupil registrations, admissions, invoicing and any other circumstances related to the centralised administration of the Nursery. We may also use your contact details to keep you informed about events activities or community news relating to Dean Park Day Nursery or Park School. However, we will never share your data outside of our group (Dean Park Day Nursery and Park School (Bournemouth) Ltd for the purposes of marketing. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.
We will keep data about you and your child secure. We will protect your data against unauthorised change, damage, loss or theft. All data collected is only accessed by authorised individuals. All paper forms are kept locked away and all computers and tablets are password protected. We use Learning book and FAMLY, two web based systems which you have access to your own data and the data they collect relating to your child. The security arrangements for the two systems can be seen on their webpages.
We will hold information about you and your child only for as long as the law says and no longer than necessary. After this, we will dispose of it securely. Please see appendix i. of our General Data Protection Regulation policy for more information.
Access and correctness
Whenever possible, we will let you see the information we hold about you and correct it if it is wrong. This needs to be requested in writing.
We will only collect information that is necessary for what we do. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where possible, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know what information we hold on you, where possible and legal to do so.
General Data Protection Regulation (2018)
We will comply with the General Data Protection Regulation 2018 (GDPR) and any subsequent legislation on information handling and privacy. We will do this through Dean Park Day Nursery GDPR policy and procedures. We will support you with any questions or problems that you may have with the Data Protection Act 1998, General Data Protection Regulation 2018, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to get the information you may need.
NHS Track and Trace – Covid-19
The law on protecting personally identifiable information, known as the General Data Protection Regulation (GDPR), allows Public Health England to use the personal information collected by NHS Test and Trace Service.
Therefore if required to do so by the NHS Track and Trace Services, Dean Park Day Nursery will provide the contact details of all children and adults that have been in close contact with anyone that has tested positive for Covid-19 within the setting.
This is in accordance with Article 6(1)(e)of the GDPR ‘processing is necessary for the performance of a task carried out in the public interest’.
For more information please see the following government guidance.
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